HR system
Service description:
Attendance, Timekeeping, and Human Resources Management System
Employee Management: The system provides a comprehensive employee database, including:
Registering basic employee data: Name and employee ID, Department and job title, Branch, Facial or fingerprint recognition, Adding an employee photo, Linking the employee to one or more devices for timekeeping.
2. Timekeeping
Real-time management and monitoring of timekeeping, including:
Recording entry and exit times.
Identifying the device used for recording.
Supporting multiple fingerprints per employee when needed.
Preventing duplicate or illogical recordings.
Supporting offline work in case of internet outages.
Automatically synchronizing data upon internet connection restoration.
Maintaining a complete record of timekeeping.
Shift Management: Managing shifts according to the nature of the work, including:
Creating fixed shifts. Creating multiple shifts. Supporting night shifts. Defining the start and end dates of each shift. Defining the grace period. Calculating actual working hours. Handling shifts that extend into the following day.
4. Lateness and Overtime
The system allows for the automatic application of attendance and departure rules:
Calendars late minutes.
Records early departures.
Calculates overtime hours.
Monitors repeated lateness.
Allows the creation of different rules based on employee, department, or shift.
Calculates actual working hours compared to required working hours.
5. Leaves, Assignments, and Permissions
Manages the entire leave and permission cycle through the system:
Submits leave requests.
Defines leave types.
Views leave balance.
Approves or rejects requests by the relevant manager.
Records assignments.
Records entry and exit permissions.
Tracks the status of each request.
Links leave, attendance, and departure times to employee records.
6. HR Dashboard
Provides a central dashboard for real-time monitoring of employee status.
The dashboard displays:
Number of employees currently present.
Number of absent employees.
Number of late employees.
Number of employees who have left.
Total working hours.
Total overtime hours.
Attendance issues or cases requiring review.
Attendance and departure indicators and statistics.
7. Reports and Statistics
The system provides a comprehensive suite of reports with filtering and export capabilities:
Daily Report
Weekly Report
Monthly Report
Specific Employee Report
Department Report
Tardiness Report
Absence Report
Overtime Report
Attendance and Departure Report
Branch and Device Reports
Export reports to Excel/PDF.
8. Branch and Site Management
The system supports companies with multiple branches or sites:
Create and manage multiple branches.
Assign each employee to a specific branch.
Assign each attendance device to a specific branch.
Track attendance by branch.
Identify the device used to record attendance.
Support attendance via a mobile application.
Determine attendance location using GPS.
Use geofencing to prevent attendance from being recorded outside the work site.
9. User and Permission Management
The system provides a flexible permissions system to ensure that each user sees only the data they are authorized to access.
Permission Levels:
Super Admin
Full system control.
Manage users, branches, and settings.
HR
Employee management.
Track attendance and departure.
Manage leave.
Reports and statistics.
Branch Manager
Monitor branch employees.
Review attendance and departure.
Approve requests based on permissions.
Department Manager
Monitor department employees.
Review lateness and absence.
Approve employee requests.
Employee
View employee data.
Track attendance and departure.
Submit leave and permission requests.
Monitor leave balance and requests.
Key Principle: No user can view all system data unless their permissions allow it.
10. Notifications and Alerts
The system supports alerts and notifications for important situations, such as:
Lateness alert.
Absence alert.
Notification upon submission of a new leave request.
Notification upon approval or rejection.
Alert upon end of shift.
Alert upon a problem with the fingerprint device.
Notifications for managers and HR based on their permissions.
Package duration: 12 months
Technical support after project delivery: 3 months free
No refunds are permitted once work has commenced.